What is it?
A simple, fully editable Microsoft Word template that allows UK employers to formalise their commitment to protecting employee privacy and data security. It outlines how personal information is collected, used, and safeguarded, ensuring fundamental compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who is it for?
✔ Any UK employer who processes employee personal data and needs a mandatory, compliant notice.
✔ Businesses looking to clearly state the legal basis for processing employee data (e.g., contractual necessity and legal obligation like tax reporting).
✔ HR professionals or business owners who need a ready-to-use template for new employee onboarding.
What it helps you do:
Ensure Foundational Compliance with UK GDPR by documenting your data protection commitments.
Define Data Processing by outlining the information collected (e.g., contact details, payroll, employment records) and its uses (e.g., paying salary, managing performance, meeting legal duties).
Clarify Data Sharing with necessary third parties for employment purposes, such as HMRC, pension providers, and insurers.
Communicate Employee Rights to access and request correction of their personal information.
Document Acceptance with a signed Acknowledgment of Receipt section for both the employer and employee.
What’s included:
Fully editable Employee Privacy Notice (Word document)
Sections covering Purpose, Information Collected, How We Use Your Information, and Sharing Information.
Commitment to Data Security, Retention periods, and Annual Review.
Clauses for Your Rights and Contact information for questions.
Acknowledgment of Receipt section for signatures.
Document Version table.
Why choose U-HR templates?
Designed specifically for small businesses and everyday HR situations.
Simple, practical language with no legal jargon.
More affordable than solicitor-written policies.
Ready to download and customise instantly.
📎 Fully editable in Word
📎 Instant download